What is Software as a Service (SaaS) and Why Should You Use It

An economical way to automate business processes is through the use of SaaS. Is it a better option compared to an on-premise software? Get to know the facts before you decide.

saas software cmms.jpg

Image Source: Flickr


What is SaaS?

Short for Software aa Service, SaaS is a software delivery method that provides access to software and its functions remotely as a Web-based service. Software as a Service allows organizations to access business functionality at a cost typically less than paying for licensed applications since SaaS pricing is based on a monthly fee. Also, because the software is hosted remotely, users don’t need to invest in additional hardware. Software as a Service removes the need for organizations to handle the installation, set-up and often daily upkeep and maintenance. Software as a Service may also be referred to as simply hosted applicationsSource: Webopedia


How do I choose between SaaS & On-Premise?

The first step to answering this question is to determine the complexity of your business. We typically recommend SaaS to small to medium businesses with fairly straight forward business processes that are looking to reduce upfront expenses. Why? SaaS solutions are cost effective, but they are still working their way toward handling the complex requirements of large enterprise businesses. If there is one area that SaaS is still working to make up ground in terms of offerings, it’s delivering the same level of robust functionality that you find in on-premise systems. Source: SoftwareAdvice


What are the biggest advantages of SaaS?

  • Low cost (no initial large scale investment in licenses and infrastructure), pay-as-you-go pricing model
  • Minimal risk and up-front investment which enables companies to move quickly on new business ideas and bring products and services to market faster
  • Flexibility in terms of licensing and scalability of resources
  • Easy to deploy and manage
  • Encourages simplification and standardization of business processes
  • Predictable operational costs
  • Levels the playing field for SMBs to compete with large companies
  • Better security, disaster recovery, backup
  • Short development timeframes for developing custom applications to use with the basic application
  • Oftentimes, greater functionality and more frequent upgrades than on-premise software
  • Procuring, deploying and managing the infrastructure and software in-house is no longer necessary, which means a large technical staff isn’t required (the vendor maintains and upgrades the software)
  • For end-users: transparent updates; anytime, anywhere access; all that’s required is a web browser Source: ITManagerDaily


Let us know more about your business so we can help you choose the CMMS software solution right for you. Contact us today!

The Importance of Workforce Planning

Human resources professionals often face problems on maximizing employee efficiency. Proper planning and scheduling is essential to meet the company’s needs.  Continue reading to learn more:   

workforce planning


Image Source: Flickr

What is Workforce Planning?

Workforce planning is a set of procedures that an organization can implement to maintain the most efficient employee/management team possible, maximizing profits and ensuring long-term success. Workforce planning falls into two broad categories: operational and strategic. Source: SearchFinancialApplications.TechTarget


Strategic workforce planning: usually covers a three to five year forecast period, aligned to business needs and outcomes. It focuses on identifying the workforce implications, current, transition and future of business strategic objects and includes scenario planning.


Operational workforce planning: usually covers the next 12–18 months and should align with the timeframe of the business planning cycle. It is the process and systems applied to gathering, analyzing and reporting on workforce planning strategy. Source: Wikipedia


Smoothing out business cycles

You can smooth out the cycles by developing processes that ramp up and down your talent inventory and work effectively during both good times and lean times.

  • No delays: Ensuring that the company can meet production goals by employing the right number of people.


  • The right skills: Ultimately increasing product-development speed because the company has the brightest people with the right skills to take products through to their launch–on time.


  • Employee development: The ability to ramp up rapidly on new projects because the company has prepared and trained internal talent to meet the project needs.


Identifying problems early. If you have a smoke-detector system in place to notify managers before a talent fire gets out of hand, it will be much easier to minimize the potential damage. HR should develop a system of “alerts” to warn managers of minor problems (that they can rectify with little effort) before they turn into major problems.


  • Preventing problems. Having to fix problems is expensive and painful. A superior approach is to prevent problems from ever occurring.


  • Lower turnover rates: Employees are continually groomed for new opportunities that fit their career interests and capabilities. They transition easily and rapidly to them.


  • Low labor cost: The capability is developed to rapidly reduce labor costs without the need for large-scale layoffs of permanent employees.


  • No layoffs: Avoiding the need for layoffs by managing head count ensures that the company won’t have a “surplus” of talent. Source: WorkForce


Automating this process will lessen the burden on the HR department and allow them to focus on other tasks.  Check out what our CMMS systems can do for you!


8 Benefits of Having Your Facility Audited by a CMMS Expert

8 Benefits of Having Your Facility Audited by a CMMS Expert

Computerized Maintenance Management Software (CMMS) systems have revolutionized the day to day operations of companies spanning a wide range of industries. CMMSs are sophisticated and robust facilities management software systems that track work orders, quickly generate accurate reports, and instantly determine which of a business’ assets require preventive maintenance. On the latter, inventories and work orders were previously recorded manually by pencil and paper with little, if any attention directed toward preventative maintenance; as these usually occurred on an as needed basis when equipment breakdowns were detected. Today’s competitive economic climate has motivated increasing numbers of companies to turn to CMMS software systems. Used routinely, the results include extended equipment lifespans, improved organization, better time management and labor utilization and ultimately, reduced costs and increased profits.

Visit www.hippocmms.com for more information. And make sure to subscribe to our blog!

Six Reasons Having a CMMS is Critical for Manufacturing Plants

Six Reasons Having a CMMS is Critical for Manufacturing Plants

Although U.S. and Canadian manufacturing sectors were both hit hard by the 2008-2009 recessions, each has experienced recoveries resulting in continued growth. According to FRED Economic Data (2017), the U.S. reported a record level third quarter in 2016 of approximately $2.18 trillion in industrial output. In Canada, manufacturing sales were reported up by 1.5%, amounting to $51.8 billion in November 2016 (Statistics Canada, 2017). In each case, upward trends have been observed since bottoming out during the recessions. It is also noteworthy, that in March 2017, the U.S. manufacturing industry reportedly employed 12.4 million people (FRED, 2017), while the Canadian manufacturing industry employed 1.8 million people during 2016 (Statistics Canada, 2017). These indicators attest to the importance and enormity of the manufacturing industries in both countries making them large contributors to their respective economies.

Why Customer On-boarding is Critical for CMMS Success

Why Customer On-boarding is Critical for CMMS Success

Taking the step to add a Computerized Maintenance Management System (CMMS) to your operation is much more than a financial investment. It also involves a commitment to the time and energy needed to ensure that the system is doing what it is designed to do. Any CMMS on its own – no matter how comprehensive or how well designed – will provide limited benefits unless users understand its purpose, value, and method of operation. Without consistent and appropriate user participation, a CMMS runs the risk of falling short of its intended mark.

Check out the original post here.